Event Themes, Venue Rental and More
Whether you’re planning a catering event, a venue rental or any other great adventure, it’s always important to plan ahead. Prior planning prevents possible failure as a whole. Begin by making a checklist and checking it continually as you plan your next major event.
When planning the event, there are numerous factors that you must ask yourself in consideration: How many people will attend? When and where will the event take place, and will other events happen nearby at the same time? Is there an RSVP list? What are the costs for food, water, other drinks and potential rental expenses? In order to establish a properly coordinated and executed event, you must begin by establishing order; organize yourself if you’re not an organized person, and begin by making lists or checklists of everything that you plan to do as you diligently tackle your duties one at a time.
Notice the difference in that an orderly lifestyle will make. Also, carry a notebook and a pen with you wherever you go in case you come up with ideas on the spot. Some of our best ideas may come to us when we least expect, so be prepared. You must also account for factors such as parking costs and fire or safety hazards. If you plan to order catering, it’s always a good idea to reserve days ahead of time and to have the delivery arrive before the event commences to account for potential unexpected occurrences or emergencies.
Also, order a bit more than you expect to consume through each attendee. For example, if approximately 150 people plan to attend the event, then order sufficient food for everyone to be satisfied. It’s better to have too much than to lack at times, and in this case, it’s the perfect scenario for abundance. Check in or near the outside of the building, the rental time allotted, the general safety and culture of the surrounding community where the event will be held, the party that you’ll be renting from or to and more.
Never fail to consider the potential damage that unexpected occurrences may bring by planning ahead of time. Plan and prepare for all emergencies, and brainstorm what those possible emergencies might be. Will people need to use the exit doors for any reason? Will someone need to enter or leave unexpectedly? Will outside noises be easily heard and cause a distraction?
You may also wish to take a brief tour of the building and test all entrance and exit doors, also ensuring that sufficient fire extinguishers are in place and spread throughout the building. Ensure that you have enough helpers with you – qualified staff — as well as emergency backup numbers of your caterers and potential co-workers. The best way to make an exhaustive checklist of all potential factors is to divide it into sections, including a safety and health precautionary section, a food and catering section, an attendance RSVP section and more.